PPJK Power of Attorney: Format, Required Contents, and a Free Template (.docx)

A PPJK power of attorney is the document that gives a licensed customs broker (PPJK) the legal basis to meet customs obligations for and on behalf of an importer or exporter. Without a valid one, the broker has no authority to file a PIB/PEB, pay duties, or arrange the release of your goods in your name.

This article covers the format and the required components of a PPJK power of attorney, the mistakes that most often cause trouble, and provides a PPJK power of attorney template in Word (.docx) you can download and adapt — free. New to the term? Start with our complete guide to PPJK.

When Is a PPJK Power of Attorney Needed?

Whenever an importer or exporter does not handle its own customs obligations and hands them to a broker. The basis is in the Customs Law: customs obligations may be delegated to a PPJK — and "delegated" means there has to be a valid, written grant of authority.

• Filing a PIB (import) or PEB (export) through CEISA 4.0 on your behalf
• Paying import duty, excise, VAT and import income tax in the grantor's name
• Attending physical or document inspections and obtaining the SPPB release order in the customs area
• Corresponding with the Directorate General of Customs and Excise about that clearance

Required Components of a PPJK Power of Attorney

1. Identity of the grantor

   The signatory's name and position (it must be someone authorized to represent the company — a director named in the deed), the company name, tax number (NPWP), and full address.

2. Identity of the broker

   The broker's company name, its PPJK registration number / customs access, tax number, and address. Make sure the customs access number is valid — see how to check it below.

3. The "special authority" clause

   A customs power of attorney should be a special authority: spell out the acts being delegated (filing PIB/PEB, paying duties, handling inspection and the release of goods). Authority drafted too broadly risks being rejected or misused.

4. Validity period

   State the start and end dates, or a clause reading "until revoked in writing". For an ongoing relationship it is usually written per period — a year, say — and renewed.

5. Signatures, duty stamp, and company seal

   Signed by both parties; the grantor signs over a Rp10,000 duty stamp, with each company's seal applied.

Download the PPJK Power of Attorney Template (.docx)

We have prepared a ready-to-use template following the structure above — fill in the identities, adjust the scope, print, and sign. It is a Word (.docx) file, so it is easy to edit.

Common Mistakes That Make a Power of Attorney Fail

• An unauthorized signatory — signed by a staff member rather than a director named in the company deed.
• Scope drafted too broadly — "to handle all matters" with no detail, which can be used well outside customs business.
• An unregistered broker — authority granted to a party that turns out to have no customs access. Check before signing (guide: how to check a registered PPJK).
• An expired validity period — the relationship continues while the document is never renewed.
• No duty stamp — which weakens the document's evidential weight.